Advantages
and Disadvantages
Each of
the three basic file formats used in submitting document for
print or copy has its advantages and disadvantages. However,
the overall significant benefits offered by Adobe PDF makes
it the ideal file format for document distribution. With its
ability to preserve your document original look - complete
with fonts, graphics, and layout -and its smaller file size,
portability and reliability, PDF has become the universal
file format for digital document workflow. Because of the
benefits of PDF, The Copy Centers recommends that you submit documents
in PDF for proofing and reproduction.
In rare
instances however, it is necessary for The Copy Centers to rework
documents from our customers and submit them back for another
round of edits. In which case, The Copy Centers may ask customers
to submit their documents in their original native file format,
along with a PDF version, to minimize turnaround time.
The chart
below outlines the advantages and disadvantages of the three
basic file formats.
| Document
Format |
Advantages |
Disadvantages |
| 
Portable Document
Format (PDF)
|
- The
best way to keep all your document margins, formatting,
fonts and graphics intact.
- PDF
files are smaller, self-contained and platform independent.
|
- Adobe®
Acrobat® software must be purchase to create PDF
files.
- Cannot
be edited.
|
Native Application Format
|
- No
additional software required.
-
Files can be edited or modified at our location.
|
- May
not print properly.
- Fonts
and various document settings can be lost.
- Your
application and version must be supported by The Copy Centers.
|
PostScript® File
|
- Files
can be easily created directly from many software
applications.
-
Ready-to-print. No additional requirements needed.
|
- Files
can be significantly larger than the original native
file.
- Cannot
be edited or previewed.
- May
be printer-specific.
|
Create
PDF in four easy steps >>
|
|
